What This Does
ChatGPT generates meeting continuity notes like this every workday morning:
Today's Meetings (Sample)
9:30 AM -
Context:
- Last time this group met, QA was still confirming whether two mobile onboarding bugs were launch blockers.
- Jordan owned the QA decision, and Priya was waiting on the result before finalizing launch messaging.
- Open topic: confirm whether customer-facing screenshots need to be updated before the launch review.
Sources:
11:00 AM -
Context:
- Recent related discussion covered the security questionnaire, contract redlines, and the target onboarding date.
- Maya was going to confirm whether the questionnaire could be completed today.
- Match note: this may be related, but the Zoom title differed from today's calendar event.
Sources:
2:00 PM -
Context:
- No prior meeting context found.
Sources: None found.
Improve Future Briefs
One thing to confirm: should recurring vendor check-ins always be treated as important?
You can also tell me anything you want changed, and I'll remember it for future briefs.
Safety
This automation uses Google Calendar and Zoom as read-only sources. The prompt tells ChatGPT not to create, edit, delete, or modify calendar events or Zoom content, although those modifications may still be technically possible.
Google Drive is used as a small memory layer: the agent will create and maintain a single new Google Doc. ChatGPT will ask for your permission before creating/modifying this file.
Step-by-Step Setup
Step 1: Connect ChatGPT with Google Calendar, Zoom, and Google Drive
Connect all three tools in ChatGPT.
Test that tools are configured properly. Send the following prompt to a new chat:
I am setting up a Meeting Manager agent in ChatGPT. Please do a test run to confirm that you can: 1. Read today's Google Calendar events. 2. Search recent Zoom meeting summaries or meeting artifacts. 3. Create or update a Google Drive document after asking for my confirmation.
You should see a message confirming that ChatGPT can read Calendar, search Zoom, and use Drive after your approval.
Step 2: Bootstrap the automation
Start a new ChatGPT. Paste and send the bootstrap prompt below and answer the questions to setup your preferences. Approve ChatGPT to access your Google Drive. At the end, you should see a new scheduled task created.
You are helping me set up a Meeting Manager Agent in ChatGPT. Your job is to: 1. Review my recent Google Calendar events and Zoom meeting summaries. 2. Interview me to learn which meetings need continuity notes and what context is useful. 3. Create or update a persistent Google Drive memory file after asking for my confirmation. 4. Set up a recurring scheduled ChatGPT task for the meeting brief.
Maintenance
To further customize/modify the agent (e.g., which meetings to prioritize/ignore, brief formatting), simply tell ChatGPT during one of the triggered briefs. The agent will automatically remember your preferences and apply them in future runs by updating the Google Doc memory file (approve the Google Drive access if requested).
To change the schedule time, open a new ChatGPT chat and ask it to update the schedule:
I want to change the schedule for my Meeting Manager Agent recurring task. Please help me update the time to every weekday X am.
To see all recurring tasks, visit https://chatgpt.com/schedules.